From: James Quin
Sent: Monday, August 01, 2011 3:21 PM
To: Liz Kennedy
Subject: FW: Demolition of 7064 Dover, State Farm Claim No. 43-Q113-810
Attachments: 7064 DOVER LN BID TAB.xls; 7064 DOVER LN BID PROPOSAL 7-11-11.docx
Agenda Item Number 10.
In July 2007 the home at 7064 Dover was flooded. The property owner requested the city to apply for a FEMA grant where FEMA would pay 75% of the value of the house and the city would pay 25%. With this grant funds were also available for Increased Cost of Compliance (ICC) which is the demolition of the structure. Since this was a drainage issue the funding would come from the Drainage fund. The plan was to purchase the home, have it demolished, and use the vacant lot as an addition to Kate Baker Park or as a detention pond in the future if needed.
The home was substantially damaged which made it eligible for a FEMA grant. The city contracted with Halff & Associates to prepare the grant application and submit it to FEMA which was submitted in October of 2009. After a long process and much time of answering FEMA’s request’s, FEMA informed the city no funds were available at this time because Congress did not reauthorize funding for the grant. This determination was made in May/June 2011. However, funding for the demolition is still available thru the insurance company (State Farm).
Since that time staff has been working with State Farm Ins. to prepare a proposal for the demolition of the home which has been completed and sent to three contractors requesting bids for the demolition of the home, clearing of the trees, shrubs, trash and debris, and the installation of fencing on the west, south, and east sides of the lot. The only item eligible for 100% reimbursement by State Farm was the demolition of the home. The other two items would be paid by the city drainage fund. An arborist was requested by staff to review the existing trees and determine which trees should be left on the lot. The trees to remain have been marked with orange ribbon.
The bid proposal consisted of a Base Bid which included the demolition of the home, Alternate Bid #1 which included the removal of trees, trash, and fencing, and, Alternate #2 which included installation of the fencing. On Friday, July 15, 2011 bids were received from three bidders. Attached , is a bid tabulation of the bids received. The low bid for the Base Bid and Alternate Bid #1 was Garrett Demolition at $27,655.00 and the low bid for Alternate #2 was A and A Fence Co. at $6,430.00. However, for Alternate #2 Garrett Demolition was only $79.40 higher than A and A Fence. Having one contractor on a project such as this one, with 3 work areas that overlap, would make it easier to manage. Therefore, staff would recommend that Garrett Demolition be awarded the Base Bid, Alternate Bid #1, and Alternate #2, in the amount of $34,164.50. The insurance company would pay $5,100 of the total amount and the city would be responsible for $29,064.50.
Therefore, please place on the council’s July 26, 2011 meeting to award Garrett Demolition Co. the Base Bid in the amount of $27,655.00, Alternate Bid #1 in the amount of $5,800.00, and Alternate Bid #2 in the amount of $6,509.50. Please contact me if you have any questions.
Director of Public Works
6700 Rena Dr.
Richland Hills, Texas, 76118